Screen Sharing Presentations With Highfive

 

When presenting with Highfive, selecting Entire screen is the easiest way to share your screen. When doing a local presentation, this option will mirror the contents of your laptop screen to your TV screen. Remote participants will see the same exact content as you do.


Why can't you select Application Window and only share the PowerPoint or Keynote window? This comes down to a technical detail on how these applications work. When you are looking at a Powerpoint/Keynote window, you are seeing the window used for editing the presentation. When you start presenting, both of these applications will create a new window where they show the actual presentation, but you have selected to share the editing window, which will not end up sharing the actual presentation. This is why we recommend selecting Entire Screen when using PowerPoint or Keynote.


 

Presentation Notes

 

If you need to see your presentation notes while the other participants see the main presentation, select your software below for specific instructions:


Powerpoint with Presentation Notes (Windows and macOS) 

 

While sharing your Entire screen is straightforward, sharing only your presentation and viewing presenter notes separately doesn’t work as one would expect because the original presentation window you are working in when you click the “Start Presentation” button in Powerpoint is not the same window that is actually showing the presentation.

 

In practice, this means you have to start your presentation and set up Powerpoint’s Presenter view before you select the actual presentation window to be shared by Highfive.

 

  1. Start or join your Highfive meeting.
  2. Switch to Powerpoint.
  3. Click Present to begin presenting.
  4. Hover your mouse cursor near the bottom-left corner of the Powerpoint window.
  5. Click on the "..." icon that appears.
  6. Select Presenter view. Your monitor will now show the presenter view with notes.
  7. Since Powerpoint will be in full-screen mode, use the Alt-Tab (Cmd-Tab) keys to switch back to the Highfive window.
  8. Switch to Highfive.
  9. Click Share Screen and select Application Window (Chrome) or Pick window (Highfive desktop app).
  10. There will now be two Powerpoint windows you can select from. Choose the presentation screen that you want to share with the other participants in the meeting.
  11. After selecting the desired window and clicking Share, use Alt-Tab (Cmd-Tab) to switch back to Powerpoint.
  12. As the presenter, you will now see your presenter notes. All Highfive systems and remote participants will see the main slide deck.

 

Keynote with Presentation Notes (macOS)

 

Due to the way Keynote works, you can not selectively share only your Keynote presentation to other participants while you see the Presenter Notes. Instead, you will need to select Entire screen or use a different presentation software, such as Powerpoint or Google Slides. This is unfortunately a limitation in Keynote.

 

The only way to display Keynote Presenter Notes separately from a presentation is by using multiple physical monitors:

  1. Start or join your Highfive meeting. 
  2. Click Share Screen and select Entire screen.
  3. Select the monitor that has Keynote open and click Share.
  4. Switch to Keynote.
  5. Click Play.
  6. As the presenter, you will now see your presenter notes on one monitor and the presentation on the other. Highfive TVs and remote participants will see your main slide deck.

  

 

Google Slides with Presentation Notes (web)

 

Note: Google Slides is only fully supported on Chrome, Safari, and Firefox. If you use Internet Explorer or Edge, we recommend switching to one of those browsers instead. This is a limitation of Google Slides.

 

  1. Start or join your Highfive meeting. 
  2. Switch to Google Slides.
  3. Click the drop-down button next to Present and select Presenter view.
  4. Switch to Highfive.
  5. Click Share Screen and select Application Window (Chrome) or Pick window (Highfive desktop app).
  6. Select the window that contains your Google Slides presentation and click Share.
  7. As the presenter, you will now see your presenter notes on your monitor. Highfive TVs and remote participants will see your main slide deck.

 

If you have any questions or issues with sharing your screen, please contact Highfive Support at help@highfive.com.

 

Brian Huynh -

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